6 Tracking Tool Every Field Supervisor Should be Using in 2025

Managing field teams is tough—but with these 6 smart tracking tools, field supervisors can lead with control, clarity, and confidence.

Managing a field team is tough & straightaway hectic. As a field manager or supervisor, you have to wear so many hats.

Plus, you have…

Visits to track, daily sales goals to meet, managing teams’ task all while keeping up your leadership intact.

At a glance, this may look chaotic, but with the right field force tracking tools, this chaos can actually become, umm…well, manageable.

If you’re a field supervisor trying to stay in control without burning out, these 6-field team and task tracking tools are what you need.

6 Tracking Tools Every Field Supervisor Should Swear By

🛰️ 1. TrackoField (For Real-Time Visits & Tasks Tracking)

TrackoField’s field employee tracking software gives you a full picture of what’s happening on the ground.

Over a live, intuitive and analytical dashboard, it lets managers:

• Verify on-ground agents visits & locations with GPS tracking.
• Verify on-site staff availability at site with geofenced attendance.
• Regulate workday with smart shift, leave, PTO & overtime management.
• Simplify sales order placement, approval and customer onboarding with sales order management tool.
• Digitally assign tasks & track their status, progress, location with a task management software.
• Plan optimised routes with beat and smart visits planning solutions.
• Access 30+ auto-generated field reports for better planning and review.

What Else You Get with TrackoField?

🚫 Track reps’ tasks, mark ins & visits even when they go offline.	🛰️ Instant mobile GPS turned off and other 30+ alike reports.
📱 Real-time battery & network status reports of every rep.	📝 Easy access to custom forms & fields to capture any field data.
🤳Mobile unreachable reports telling when staff’s mobile phone was on airplane mode, switched off, etc.	🎙️ Voice notes feature in task module to share voice enabled task details or instructions.

This one consolidated platform replaces your dependency on 10s of different field tracking tools.

Why it matters: 

Manual check-ins, random WhatsApp updates, and end-of-day phone calls leave too much room for miscommunication! Or worse, misreporting. TrackoField’s one-suite solution prevents all that while helping keep an eye on every on-site activity & events on which your business’s credibility is dependent.

🗺️ 2. Google Maps or MapQuest (For Smarter Route Planning)

Why it matters: 

Can you afford to waste your agents’ time stuck in traffic—only to see half of their assigned sales or service visits go incomplete? Of course not! Choose Navigation apps or Google Map alternatives.

Tools like Google Maps or MapQuest help reps:

• Avoid congested areas
• Plan efficient travel between meetings
• Make accurate time commitments to clients

Good Part? TrackoField already has an in-built-in navigation maps useful for routing. With this, managers can optimise their travelling reps’ routes and maximise visits & territory coverage.

☁️ 3. Google Drive or Dropbox (For Easy Document Sharing)

Why it matters: 

Receipts, photos, reports—fieldwork creates a ton of paperwork. But when files are scattered across phones and chats, things fall through the cracks.

Tools like Google Drive or Dropbox help your team:

• Upload documents from anywhere
• Share or spread them across in real time
• Keep everything organized and accessible

It saves your teams time and improves collaboration.

💸 4. Field Expense Tracking & Reporting Tools

Why it matters: 

Managing and reimbursing on-ground expenses manually is time-consuming and messy. Oftentimes, the compiled data is wrong as there is no proper accounting of travelled route distance by field agents. There is no clarity of fuel or overall travel costs. Thus, managers need smart distance calculator & auto-expense data compiler.

Tools like TrackoField’s built-in field expense management software lets:

• Field reps. upload expenses right from their Executive app
• Root managers set hierarchy who will approve the expenses
• Managers categorise expense claims as fuel, food, travel, etc.
• Managers to quickly review, approve or reject claims

No more chasing bills or messy spreadsheets—just streamlined expense handling right inside your field force management system.

💬 5. WhatsApp Business or Microsoft Teams (For Check-ins)

Why it matters: 

Phone calls are fine, but you need something faster and more structured to keep in touch with multiple reps.

Tracking tools like WhatsApp Business or Teams help supervisors:

• Create dedicated team groups
• Share instant updates, photos, and client feedback
• Avoid cluttered communication and missed messages

📊 6. Google Data Studio

Why it matters:

Because if you are not able to see your field team’s performance, you are missing on their visibility.

With tracking tools like Google Data Studio or Power BI, it’s quite easy to:

• Transform any raw data into clear charts or dashboards.
• You can track agents’ visibility, productivity & regional/zonal performance

This tool is not limited for reporting! It’s helpful for making smart decisions without thinking twice.

Final Thoughts

As a field supervisor or manager, you should track your travelling teams to empower them and not control them. For that, you need simple, non-intrusive field force management tools that are built for such purpose and goes beyond than just tracking on-ground teams’ location & tasks.

You need all-in-once platform like TrackoField—because it gives you much-needed clarity of field ops and teams without needing to micromanage.

FAQs

• Why do field supervisors need tracking software?

  Field supervisors need tracking tools & software to verify their teams' visits, task progress & on-ground productivity.
  Having a solid field force automation solution built with 30+ integrated modules helps managers stay accountable of daily field ops, progress, timeliness, customer data & so much more.

• Can I get real-time updates of my field agents using TrackoField?

  Yes, TrackoField with its unified dashboard provides live visibility of your field agents locations, tasks, visit logs & overall on-ground activity.

• Can TrackoField helps automate daily reports and attendance sheets?

  Yes, with TrackoField, you can effortlessly automate 30+ daily tasks—including field activity reports, attendance sheets, and more. Easily download these reports in Excel, PPT, PDF, or CSV formats, and even schedule them for automatic delivery on a weekly, monthly, or quarterly basis.

• Is it legal to track field staff in real-time?

  Yes, it's absolutely legal if your field staff is informed and they provide their consent to do so. It’s a must for field supervisors to stay compliant with local labor and data privacy laws.

• Does TrackoField offer task, attendance, and location tracking in one app?

  Yes, TrackoField offers location-verified task management, geofenced attendance & GPS location tracking over a single intuitive dashboard! Giving managers a complete view of their field team’s performance and productivity.