What is Employee Management? 10 Tips to Efficiently Your Field Workforce

Discover what employee management is and how it can overhaul your field workforce’s efficiency and lead to higher revenue.

Do you dream of your organisation’s success but ignore employee management?

If yes, then you are barking up the wrong tree. Ensuring effective employee management is crucial for every organisation. After all, it’s the productivity of your employees that matters the most if you wish to meet your company’s goals.

This blog aims to provide you with a complete insight into field employee management and its importance for your business. Also, check out 10 strategic ways of using field employee management software for best results.

What is Employee Management?

Employee Management involves a series of processes and methods to streamline employees’ workflow. It helps increase productivity at individual and company levels and keeps track of employees’ progress. Here are a few other aspects of employee management:

• Effective communication with employees to review challenges or gaps in current tasks.
• Review, congratulate, and reward employees for the best efforts they have put into a project.
• Keep employees motivated about their work prospects and job roles.
• Encourage employees to go beyond and as well make an emotional commitment to the company.

Employee management is a wide concept through which an organisation can achieve increased productivity, reduce employee turnover, and boost employee morale.

10 Tips for Effective Employee Management – Handle Employees like a Pro!

Effective employee management is crucial in today’s time for organizations to stay on top of the game. Here are some proven practices for you to manage your employees.

1. Set Clear Expectations

As a field manager, it’s your job to set clear expectations with your executives. When your executives are aware of the end goals, they become more focused on completing the tasks with heightened productivity. Results or outcomes are the most valuable aspects of setting expectations. So, you must not neglect this aspect at all during this process.

Note that it’s a must to share expectations that are attainable. Here are tips on how to set clear expectations with employees:

🔍Connect expectations with what you want to achieve

🔍Asses executives’ performance regularly

🔍Bring expectations that follow the SMART goals (Specific, Measurable, Attainable, Relevant, Time-bound)

That’s not it, setting expectations also requires communicating at regular intervals with your staff.

2. Provide Constant Feedback

Feedback matters a lot to executives’ growth. It also serves as a benchmark for deciding their growth or simply the scope for their next promotion.

Even a stat says that… 💡 75% of employees believe that they do their work better after receiving feedback.

However, how you provide feedback matters a lot, especially when you are operating a field business. There you cannot rely on multiple tools. So, what’s the best resort for it?

Hint: A unified solution that encompasses tools for streamlined field processes. Can you come up with any names? Well, it’s TrackoField. An effective employee management system that ensures constant feedback to executives with offerings like:

✅Mobile and desktop reporting
✅Organized office chats
✅Alerts and notifications on the go
✅Insightful task reports
✅Executives’ productivity reports

3. Delegate Responsibility

Delegating responsibility is tougher than doing a task by ourselves as it involves:

✍Choosing the right person who has subject matter expertise towards a particular task.

✍Explaining “why you are choosing them.”

✍Sharing context and guidance for certain tasks.

✍Providing resources and training if required.

✍Ensuring two-way communication.

This is a huge task for field managers who don’t even know where their executives are in real-time. That in turn, takes the most time and energy of management. To cope with this, field managers must ensure a solution that not only helps in easy task delegation but also provides them opportunities to track their current tasks and progress so far.

You know what? TrackoField lets you get the best of both worlds with its:

🔍Real-time employee tracking

🔍Live work status monitoring

🔍Seamless bulk-task allocation

🔍Instant task alerts

Want to learn how TrackoField can help with effective employee management? Book your free demo now.

4. Invest in Training & Development

With the rising competition, employee training programs become crucial for companies. By reflecting on their staff’s strengths and weaknesses, most employers prepare workshops. However, compiling employee data or reports becomes challenging with Excel or paper-based methods. Which lags in pursuing timely training and development sessions. This is where companies need TrackoField’s employee management software with an intuitive dashboard laying the following information:

👉Employees’ availability

👉Task productivity

👉Travel and expense reports

If there is any unsatisfying information found in the dashboard like decreased productivity level, rise in absenteeism, and challenges while employees reach the site, the manager can take immediate action and invest in training if required.

5. Provide Rewards & Recognition

Employees feel discontent when they don’t receive the fruit for their labor. Also, expecting employees to work with the same motivation even if they don’t receive rewards and recognition for their hard work is unfair.

So, ensure employees’ motivation through rewards & recognition. This way your employees feel valued and help add to your operational growth.

6. Encourage Remote Log-ins (for remote staff)

To foster a healthy professional relationship with your employees, you must provide them with remote login-ins and log-outs. It will be beneficial as they won’t have to unnecessarily spend their time and energy to especially reach the office.

A geo-verified leave and attendance system can come in handy for field staff to mark their day’s availability or leave without fail. This also ensures a good work-life balance for employees as the traveling time to the office is now shifted to spending moments with loved ones.

Here is what TrackoField offers to encourage remote log-in:

🔍Image-verified attendance marking

🔍Geo-coded logins and logouts

🔍Biometric attendance system

🔍Visual verification for attendance

7. Automate Reimbursement Procedure

What if employees get reimbursement immediately after spending the money from their pockets for some official tasks?

They will be more dedicated to their work. However, conventional ways take more time to complete the reimbursement procedure because managers have to look for proof in a bundle of papers, invoices, and bills. Fortunately, TrackoField’s offered expense management software automates the entire procedure. It provides managers with an accurate report on employees’ spending and helps streamline the process right from expense claiming, and reporting to reimbursement.

Here is the checklist highlighting which areas or features you can enjoy when you choose TrackoField’s employee management software to handle field expenses:

✅Multi-level approval hierarchy
✅Expense evidence upload
✅Real-time request approval check
✅Expense categories

8. Handle Attendance Override

Sometimes, employees undertake tasks even after taking the day off, and many organizations don’t notice it due to various reasons. But you should avoid that mistake for effective employee management. Provide incentives and monetary prizes as a part of their outstanding performance, work during leaves, and contribution to the organization. You may also need automation to seamlessly handle attendance override.

9. Prioritize Open Communication

As a manager, you should maintain an open and safe environment for your employees. An environment where they can express their views without worrying about any judgment or criticism.

For businesses, communicating about the latest announcements and ad-hoc tasks is tedious when their field force is located across different sites. So, adopt an effective employee management software system that prioritizes seamless communication with in-office chats, alerts and reminders, and task notifications.

10. Visibility on Leaves

You must ensure that employees get visibility on their leaves. But, not through papers but with an automated system. As it allows employees to learn about leaves taken, leave balance, and total leaves in a single platform. This avoids the hassle of turning pages and helps employees instantly apply for leave when required.

Note: When you prioritize your employees’ needs, they will prioritize your company’s success.

Ensure Effective Employee Management With These Tools

Take a look at how employee management software effectively monitors field executives. Here are the useful tools the software offers to field managers.

1. Task Management Tools

Easily create and allocate tasks to employees.

• Clone repeat tasks and upload tasks in bulk.
• Use calendar scheduling to assign tasks in advance.
• Employee management tools allow field managers to
• Let staff self-allocate tasks.

Employee management software also uses metrics like an employee’s availability and proximity to optimise their tasks. In addition, the software can link tasks with attendance to ensure no employees can mark in from the task site itself.

2. Order Management Tools

Many field employees like salesmen or pharma reps need to place sales orders. They require a tool to quickly access a digital product catalogue and place orders. Employee management software offers order tracking as well. It allows managers to maintain a comprehensive product list, place orders on the go and adjust product prices. Salesmen can also use the software to create new customers quickly, create custom forms to get client feedback, and place orders easily.

3. Performance Monitoring Tools

You need a performance monitoring tool to track your employees’ productivity, and task completion rate, and view how they spend their time. Utilizing field service management software, managers can also assess employees’ performance, either individually, teamwise, or department-wise.

TrackoField is one such performance monitoring tool that informs about the real-time status of employees’ tasks, expenses, activity timelines, and productivity reports in its built-in dashboard.

4. File-Sharing Tools

With the file sharing tool, employees can collaborate and share relevant documents about orders, expenses, and projects on the same page. With attachment and upload features, organizations can reduce confusion and share files online safely and fast. In employee management software like TrackoField, managers can upload voice notes, images, or documents while assigning tasks to employees for better understanding. Field staff can also upload expense invoice images, attendance verification selfie’s and barcode scans as PoD.

5. Payroll Management Tools

Payroll management is another crucial tool that you require for employee management. It helps in managing your employees’ payroll, wages, and salaries and automates the entire payroll process. Employee work hours and leave balances are used to create automated timesheets. These can be accessed by employees and managers and are essential for accurate payroll calculation.

TrackoField: All-in-one Software for Employee Management!

No organization wants to invest in a dozen different tools to manage its employees. Not only is it cost-draining but also demands a lot of effort from managers and employees. Do you think juggling multiple apps to manage field employees’ expenses, tasks, or attendance is practical?

No, right? Because for effective employee management, you need a one-stop software solution like TrackoField. Equipped with precise GPS tracking technology, TrackoField can manage your field employees’ tasks, orders, payroll, attendance, and more, all in one place. It offers an intuitive dashboard to track employee activities in real-time. Moreover, it is easy to use and lets employees view their performance and activities as well.

In a Nutshell!

We have covered all the top ways of managing field employees. You can rely on manual methods, use a software solution or do both. There are pros and cons to each. However, your best bet is to implement field employee management software in your business. It streamlines all your field force operations and makes employee management a cakewalk. You can assign tasks smartly, monitor your staff in real time, place orders on the go, and more.

Employee management software like TrackoField even offers payroll calculation and expense tracking tools. It is a one-stop solution that can do the job of HRMS, finance, and project management software. Contact TrackoField staff to know more!

FAQs

• What is employee management software?

  Employee management software is a tool to monitor employees' activities and manage their workflow. It involves overseeing employees' working hours, disbursing payroll, tracking expenses, and reviewing performance.

• What is the best way to manage employees?

  The best way to manage your field employees is by:
  - Simplifying their workflow and optimising tasks.
  - Keeping them in the loop about their performance.
  - Fostering a culture of trust and transparency.
  - Quick leave approvals and expense reimbursements.

• Which is the right software for employee management?

  The right software for employee management is the one that is accurate, easy to use and cost-effective. TrackoField is one of the top field employee management software. It offers features like:
  - Task management and resource allocation
  - Performance monitoring
  - Leave and attendance management
  - Order management
  - Payroll management
  - Cloud-based storage

• How do companies manage employees?

  Most organisations use field service management software to manage field executives. It can help streamline field operations and improve employees' efficiency. Other tricks to manage field staff are:
  - Measuring employees’ performance regularly.
  - Facilitating seamless communication.
  - Encouraging employees to share their opinions.
  - Setting clear goals and tasks.
  - Providing rewards & recognition.