3 Best Employee Monitoring Software You Can Use In 2025

Explore the best employee monitoring software of 2025! Discover top picks, key benefits, and must-have features. Track smarter today!

Without proper oversight or management, employees may get leeway to indulge in leisure or unproductive tasks. This problem is more magnified in the case of remote or field employees. As a field manager, how can you track teams that could be hundreds of miles away from you?

Well, you need an automated employee GPS tracking software. It can accurately monitor your field executives’ task timeline, activity status along with ocation, device battery, network strength, and daily productivity. Most of the best employee monitoring software offers these features and more.

Keep reading this blog to know more about the benefits of the top employee monitoring software in 2025.

What Is Employee Monitoring Software?

Employee monitoring software is a tool that helps managers monitor and manage employees’ activities with ease. It automates a lot of the data collection, tracking, and supervision process. With features such as task management, leave and attendance management, and more, they save business hours in manual monitoring and productivity analysis.

Depending on the purpose a business is using employee tracking software for, it can track time, task, location, and much more. It can work like a tracking tool, a task management app, an HRMS solution or even CRM software.

The uses for employee monitoring software are not unilateral either. They can have many use cases like:

• Large enterprises trying to manage their employees
• Field-centric businesses trying to manage remote operations
• Shift-centric businesses managing their employee rosters accurately
• Small-scale companies switching from manual to automated employee tracking

What Are The Benefits of Employee Monitoring Software?

Employee tracking solutions can be a game-changer for your business. Having the best employee monitoring software ensures you don’t have to juggle between multiple outdated apps.

The software automates most manual or repetitive tasks, leaving you with enough time and energy to focus on bigger goals. Here are all the main benefits of employee monitoring software.

1. Boosts Employee Productivity

Using employee monitoring software is the best way to know which employees are working well and which aren’t. By analysing their tasks, time, work habits, etc., you can understand which employees to work closely with. You can also understand the kind of tasks each employee is good with so that you can help increase overall productivity in the workforce.

You can think of employee management software as a virtual personal trainer for your employees. It always tracks their productivity and also helps them stay on track.

2. Improves Time Management

One of the biggest reasons for using the best employee management software is to improve your workforce’s time management. You can track where and how much time employees are dedicating and plan future tasks accordingly.

The software’s consistent data collection and reports can also help you understand where time is being wasted in your organisation. It helps you find ways of negating this time wastage.

3. Ensures Accountability

Once everyone feels accountable for their tasks, they will automatically work to the best of their capabilities. The best thing about employee management software is that it creates so much transparency in your team that employees start to feel accountable for their own work. After all, if they falter, everyone will see it – if they succeed, everyone will see that too!

Needless to say, the higher the accountability in your team, the better your business functions will be.

4. Streamlines Field Operations

By choosing the best employee monitoring software you can use in 2025, you can reduce your reliance on separate task management or leave and attendance management software. For instance, TrackoField helps you manage all your field operations in one place. It has dedicated modules to manage order, task, expense and attendance.

This is beneficial for both employees and managers as it leaves them open to focus on their core tasks. Managers and better ideate and make strategies while employees can work without stress.

5. Keeps On-field & in-house Teams Engaged

The right employee tracking software can help keep the team engaged through the power of data analysis and communication tools. Moreover, it is a great way to promote transparency that allows employees to have more engaging and work-centric conversations.

When working in the field or in a remote setting, this is a great way to ensure that all employees are committed to their work and do not sway from their functions. The software keeps staff engaged with regular alerts, reminders, and notifications about new tasks.

What to Look for in the Best Employee Monitoring Software

Your business needs are unique, and you should keep them in mind while choosing the best employee monitoring software in 2025. There is no one-size-fits-all solution for all businesses. So it is important that you keep the features you need in mind to get the most out of your investment.

That being said, just to have an idea of the things you need to consider, you can go through the following list.

1. Your Work setting

Depending on your business operations style, you will choose workforce management software that is suitable for in-office, on-field, remote, or hybrid employee monitoring. The software of choice should be totally compatible with what your requirements are.

2. Features You Need

According to your business requirements, you must choose the features that are more important to you. Do you prefer fool-proof attendance management or skill-based task management? The call is all yours. Paying for features you will never use is just as uneconomical as not having all the required features.

3. Ease of Use

What is the point of a software solution meant to simplify your work if it is not easy to use? Make sure that the software you’re using emphasises accessibility, and intuitiveness and doesn’t require coding knowledge. Having gamification is another plus point.

4. Customisability

Since your business might have custom requirements, the software you use should also be able to offer customised features. For instance, TrackoField lets you offer custom discounts and pricing to customers. It also allows the creation of custom forms, leave categories and expense categories.

5. Robustness

The software should be robust enough to handle anything that is thrown its way. This means that it should not have any downtime and should be safe from all malware attacks to keep your business smooth sailing. It should also be scalable so you don’t face issues due to a growing workforce.

6. Extensive Customer Support

Even with the most robust software, you will need help from the software provider from time to time, be it for bug fixes or feature walkthroughs. Make sure that the company you choose provides you with suitable customer support.

Best Employee Monitoring Software You Should Use in 2025

Now that you know what to look for while choosing a staff tracking solution, let us look at the best employee monitoring software systems you can use in 2025.

1. TrackoField

TrackoField is at the top of this list because it is much more than a mere employee monitoring tool. It’s primarily a field force management system that can monitor employees’ activity, location and productivity and manage their tasks, orders, expenses, etc.

The best thing about TrackoField is that it allows maximum management facilities. Whether your employees are working from home or on the field, if TrackoField offers a solution for it, there is no chance that the problem will not be solved or only half-solved.

Top benefits of TrackoField:-

• Ideal for Field Operations: TrackoField can transform your field workforce with its numerous useful features. Tools like location-based attendance marking, task management, and expense & order tracking make TrackoField a one-stop solution for managing all your field operations.
• Offline Tracking: TrackoField lets managers monitor employees even when they are out of reach. The software generates reports of where and how long for an employee to switch off his device or put it on airplane mode. The GPS-tracking lets you view the exact location of your team members even if they don’t have internet access or are in a remote area.
• Employee Support: TrackoField is not just made to track your employees, it is designed to support them. That is why the software comes with features such as custom fields and forms for increased accessibility, SOS reports, route optimisation and quick leave or expense approvals. TF simplifies the daily operations of field executives, reducing disputes and boosting morale.

2. Clockify

Clockify is an incredibly popular time management software and application. It allows people to book an employee’s time in advance in a way that there are no meeting clashes. This software can also be used for task assignments because managers can just assign specific hours to specific hours to allow easy task and time tracking.

One of the best things about Clockify is that it offers a free model as well where managers can track a lot of things without paying a penny. This allows it to be a good fit for small organisations.

Benefits of Using Clockify:-

• Time Transparency: All the booked time slots are visible to all. Therefore, employees have something to show for their working hours and managers get insights into how much productivity an employee is showing.
• Simplified Coordination: Coordination becomes very simple with Clockify since it is designed for setting meetings and tasks. Therefore, the software is made in a way that management and monitoring coordination becomes seamless, saving a lot of admin time and effort.

3. Hubstaff

Hubstaff is one of the world’s best employee monitoring software. Why? Because of the sheer quality of its solutions. Hubstaff is made to be a hybrid system that can track both in-office and remote employees on one platform, therefore, removing all hybrid workplace confusion.

However, Hubstaff is primarily a time-tracking and productivity-monitoring tool. So don’t expect order management and comprehensive task scheduling from it. But as an exclusively employee monitoring tool, you can’t go wrong with Hubstaff, whether you have a small business or a large one.

Unique benefits of Hubstaff:-

• App and URL Usage Tracking: Regardless of where your employees are, with Hubstaff installed, managers can see how much time they have spent on specific apps and URLs. This helps them determine the employees’ productivity and focus levels.
• Optional Screenshots: This feature takes screenshots of the system at random working hours. This gives the managers a more real-time look into what is happening on each employee’s screen.
• Easy integration: Hubstaff supports integration with over 35 popular applications like Jira, Slack, Asana, and QuickBooks, allowing teams to sync workflows and enhance efficiency.

Best Practices of Using a Field Employee Monitoring Solution

By now you have a clear understanding of your business needs in employee monitoring and the software requirements. So, whether or not you’ve made up your mind about using a specific software, here are some healthy employee management techniques you should follow:

1. Always Ask for Employees Consent

Employee monitoring software monitors every minuscule thing about your employee’s activities. This includes their location, activities, or screen time. So it is crucial to ask for their consent first. The whole point of doing so is letting them know that these particular things will be monitored closely.

2. Leave Some Leeway

Don’t expect your agents to spend 8 hours on the field, just for the sake. Leave them some 20-30% leeway to alter their on-duty hours as per work status and completion rate. There should always be wiggle room for your employees to be… well… human.

3. Do Not Micromanage

A big reason why you should leave leeway is that you do not want to be micromanaging your employees’ time and tasks. That is one sure-shot way of making all your employees feel dissatisfied with their work and lowering their morale. It will eventually result in poor sales, bad customer relations, and low productivity.

4. Foster Transparency

Transparency improves accountability in the business – something that is crucial to maintaining productivity levels. Therefore, it is important to make sure that a culture of transparency is prevalent in your business.

Provide valid reasons for disapproving your employees’ leave, order and expense requests. Let your staff reach out to you at any time. Software like TrackoField already ensures transparency by displaying all employee data on ca centralised dashboard. In addition, every major or minor update in task, order, etc. is immediately alerted to the concerned staff.

Wrapping Up!

In this blog, we have covered everything you need to know to choose the best employee monitoring software for your business. It should have some must-have features like location and time-tracking. If your business is geared towards sales, try to look for a solution with task and order management capabilities.

But remember, there is no best employee monitoring software in existence. Any software can be the best or worst depending on how you implement it in your business. That being said, TrackoField, Clockify, and Hubstaff are the industry’s top employee monitoring solutions.

Feel free to contact TrackoField staff to learn more about its key features and benefits.

FAQs on Best Employee Monitoring Software to Use in 2025

• What Can You Track With Employee Monitoring Software?

  Best employee monitoring software like TrackoField can help you track key elements of field employees like:
  - Location and travel history
  - Task status (pending, completed, rescheduled)
  - Activity status (idle, busy, travelling)
  - Daily or weekly expenses
  - Total orders placed per employee

• How to Buy the Best Employee Monitoring Software?

  It’s important to thoroughly review a software solution before purchasing it. Also, you need to identify your business requirements and check if the software can help you meet them or not. And finally, look for the following must-have features in your employee monitoring software.
  - Task scheduling and route optimisation
  - Order management
  - Real-time employee location tracking
  - Expense and payroll management
  - Insightful reports and historical data analysis
  - Leave and attendance management

• Who Should Use Employee Monitoring Software?

  Any organisation with over five mobile executives should use an employee monitoring solution. Employee monitoring software is more important for industries that fall in the following sectors:
  - Sales & after-sales
  - Logistics and transport
  - Construction
  - Facility management
  - Pharmaceutical
  - Maintenance and repair