It is tricky to find the best employee monitoring software you can use in 2023. After all, the requirements vary for every business. But there are some basic things to consider to make the best investment!
With the dynamic business and workplace environment we’ve been witnessing lately, using an employee management software is not just an additional benefit – it is a necessity.
The problems of employee management are not unique to remote work. Even in in-office jobs,employees only devote 2 hours 53 minutes to productive work. The rest of the time is either spent on chatting, scrolling, or unproductive tasks. And this problem only gets magnified when employees are on the field or at home.
The only way to solve such problems is by using employee monitoring software that can track and manage certain important aspects of employee activity. With such software systems, you can get faultless data about the things most important to you and your business.
So, in this blog, let us explore the best employee monitoring software you can use in 2023. We’re sure that you’ll definitely be able to ignite your business with the right solutions!
Employee monitoring software is a software service that helps managers monitor and manage employees’ activities at ease. It automates a lot of the data collection, tracking, and supervision process. With features such as leave and attendance management, task management, and more, they save the business hours of manual monitoring and productivity analysis.
Depending on the purpose a business is using an employee tracking software for, it can track time, task, location, and much more. It can either be just a tracking tool or even a mini version of an HRMS.
The uses for employee monitoring software are not unilateral either. They can be used for too many features such as:
Large enterprises trying to manage their employees
Field-centric businesses trying to manage remote operations
Shift-centric businesses managing their employees’ roasters
Small-scale companies bringing in organisation from the beginning
What Are The Benefits of Employee Monitoring Software?
Employee monitoring software are so beneficial that once you start using them, you will never even think about going back. After all, most of your managers’ manual tasks will be automated, leaving them with a lot of time and energy on their hands.
Let us look at some major benefits you are sure to experience with employee monitoring software:
Boosts Employee Productivity
Using employee monitoring software is the best way to know which employees are working well and which aren’t. By analysing their tasks, time, work habits, etc., you can understand which employees to work closely with. You can also understand the kind of tasks each employee is good with, so that you can help increase overall productivity in the workforce.
You can think of employee management software as a virtual personal trainer for your employees – it always tracks their productivity and also helps them stay on track.
Improves Time Management
One of the foremost reasons why you should necessarily use an employee management software is because it improves overall time management in the workforce. You can track where and how much time employees are dedicating and plan future tasks accordingly.
The software’s consistent data collection and reports can also help you understand where time is being wasted in your organisation. It provides you ways of negating this time wastage.
Once everyone feels accountable for their tasks, they will automatically work at their best capabilities. The best thing about employee management software is that it creates so much transparency in your team that employees start to feel accountable for their own work. After all, if they falter, everyone will see it – if they succeed, everyone will see that too!
Needless to say, the higher the accountability in your team, the better your business functions will be.
By choosing the best employee monitoring software you can use in 2023, you can get features like task management and leave and attendance management. Together, they can help streamline operations, both in-office and on field.
Especially if you have a large team of employees, this kind of streamlining works best because you and your managers will have one less thing to worry about!
Keeps The Team Engaged
The right employee tracking software can help keep the team engaged through the power of data analysis and communication tools. Moreover, it is a great way to promote transparency that allows employees to have more engaging and work-centric conversations.
When working on the field or in a remote setting, this is a great way to ensure that all employees are committed to their work and do not sway from their functions.
What to Look for in the Best Employee Monitoring Software
Your business needs are unique,and you should keep them in mind while choosing the best employee monitoring software in 2023. There is no one-size-fits-all solution for all businesses, so it is important that you keep the features you need in mind to get the most out of your investment.
That being said, just to have an idea of the things you need to consider, you can go through the following list.
Your Work setting:Depending on your business operations style, you will choose a workforce management software that is suitable for in-office, on-field, remote, or hybrid employee monitoring. The software of choice should be totally compatible with what your requirements are.
Features You Need:According to your business requirements, you must choose the features that are more important to you. Do you prefer fool-proof attendance management or skill-based task management? The call is all yours.
Ease of Use:What is the point of a software meant to simplify your work if it is not simple to use? Make sure that the software you’re using is simple to use and understand for you and your employees.
Customizability:Since your business might have custom requirements, the software you use should also be able to offer customised features. It should mould into your requirements instead of things being the other way around.
Robustness:The software should be robust enough to handle anything that is thrown its way. This means that it should not have any downtime and should be safe from all malware attacks to keep your business smooth-sailing.
Support:Even with the most robust software, you will need help from the software provider from time-to-time, be it for bug fixes or for feature walkthrough. Make sure that the company you choose provides you suitable customer support.
Best Employee Monitoring Software You Should Use in 2023
Now that you know what to look for in an employee monitoring software, let us look at the best software systems you can use to improve your team operations.
TrackoField is at the top of this list because it is much more than a mere employee monitoring software. It is a larger field force management system that can both monitor employee activity and track their location and productivity.
The best thing about TrackoField is that it allows maximum management facilities. Whether your employees are working from home or on the field, if TrackoField offers a solution for it, there is no chance that the problem will not be solved or only half-solved.
Ideal for Field Operations:If you have a team of field-centric employees, TrackoField offers you the solutions you will definitely need. Tools like location-based attendance marking, task management, and expenses management make the software extremely desirable.
Complete Management Tools:TrackoField offers all the features you will need while managing your employees – not micromanaging them. From location monitoring to performance checks, you will find everything in this software.
Employee Support:TrackoField is not just made to track your employees, it is made to support them. That is why the software comes with features such as in-built chat boxes that help them resolve their doubts while on the field. All in all, TrackoField is made to help field employees connect even when they are not in the office.
Clockify is an incredibly popular time management software and application. It allows people to book an employee’s time in advance in a way that there are no meeting clashes. This software can also be used for task assignment, because managers can just assign specific hours to specific hours to allow easy task and time tracking.
One of the best things about Clockify is that it offers a free model as well where managers can track a lot of things without paying a penny. This allows it to be a good fit for small organisations.
Time Transparency:All the booked time slots are visible to all. Therefore, employees have something to show for their working hours and managers get insights into how much productivity an employee is showing.
Simplified Coordination:Coordination becomes very simple with Clockify since it is especially made for setting meetings and tasks. Therefore, the software is made in a way that management and monitoring coordination becomes seamless,saving alot of admin time and efforts.
Hubstaff is one of the world’s largest employee monitoring software. Why? Because of the sheer quality of its solutions. Hubstaff is made to be a hybrid system that can track both in-office and remote employees on one platform, therefore, removing all hybrid workplace confusion. However, the software doesn’t provide all solutions required on the field.
If you are looking for easier employee activity monitoring, Hubstaff may be a good choice.
App and URL Usage Tracking:Regardless of where your employees are, with Hubstaff installed, managers can see how much time they have spent on specific apps and URLs. This helps them determine the employees’ productivity and focus levels/
Optional Screenshots:Optional screenshots is a feature that takes screenshots of the system at random working hours. This gives the managers a more real-time look into what is going on in each employee’s screen.
Best Practices for Using an Employee Monitoring Solution
By now you have a clear understanding of what your business needs in employee monitoring and the software requirements are. So, whether or not you’ve made up your mind on using a specific software, here are some healthy employee management techniques you should follow:
Always Ask For Consent:Since the employee monitoring software is going to monitor some very minuscule things about your employee’s activities – such as their location or screen time, it is crucial to ask for their consent first. The whole point of doing so is letting them know that these particular things will be monitored closely.
Leave Some Leeway:If you expect an employee to spend 8 hours on a Doc, it is best to leave a 20-30% leeway to not make them feel pressurised. There should always be wiggle room for your employees to be… well… human.
Do Not Micromanage:A big reason why you should leave leeway is because you do not want to be micromanaging your employees’ time and tasks. That is one sure-shot way of making all your employees feel dissatisfied with their work.
Preach Transparency:Transparency improves accountability in the business – something that is crucial to maintain best productivity. Therefore, it is important to make sure that a culture of transparency is prevalent in your business.
Monitor Your Team’s Productivity Now!
By now, you are aware of how important it is to track, supervise, and monitor your employee’s productivity.
Sure, you will choose the right software according to your personal business requirements and functionality. However, if your business requires any kind of remote or field work – TrackoField should be your primary choice. After all, it provides solutions for any and all problems you might face while managing a team of field employees.
Ayushi Nagalia is a Senior Content Specialist at TrackoBit. She is passionate about music, writing, and reading. When not abusing her keyboard, you will find her lost in her playlists or organizing things.
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