What is GPS Tracking Software – Comprehensive Guide 2023

What is GPS Tracking Software

What is GPS Tracking Software? We’ve crafted a consolidated guide for your perusal. Check it out to know everything and anything about GPS Tracking systems.

GPS tracking software is not a fad, it’s a fab solution for fleet management needs. GPS tracking is a fool-proof method to find out the exact location of objects. It helps in monitoring other factors such as speed, driving behaviour, trips and a lot more.

You’ll find many GPS Tracking systems for cars, location tracking systems for commercial vehicles and vehicle tracking software for trucks. Modern Telematics software providers like TrackoBit are offering much more than just live tracking in their fleet management software.

Are you wondering how the high-tech world of GPS Tracking systems works? We’ll acquaint you with the nitty-gritty of the technology in the blog. 

What is GPS Tracking?

GPS Tracking refers to the process of determining the location of an object or a person in real time using Global Positioning System(GPS) Technology. The GPS is the combination of satellites orbiting around the Earth, that discern the geographical coordinates. These coordinates are then transmitted to the central server or to the user’s device to reflect the location on the map. 

GPS Tracking is commonly used in navigation, fleet management, asset tracking, personal tracking and many more applications.

What is GPS Tracking Software?

In very simple terms, a GPS Tracking software system is a virtual platform or an app that enables users to monitor and manage the movements of objects such as vehicles, pets, people, machines and more.

The software massages the locational data received from the GPS devices and displays it on a map interface for better understanding. GPS tracking software commonly provides features like live tracking, historical playback, geofences, alerts and reports.

GPS Tracking is an inevitable part of industrial sectors including transportation, delivery and dispatch, logistics and security services. Many organisations that have a large workforce working in the field also take the help of a GPS tracking system to monitor their field employees.

The basic requirement for remote tracking to work is a GPS device, an internet connection and the consent of the person whom/whose property you are tracking.

How GPS Tracking Software Work

How Does GPS Tracking Software Work?

Before jumping to the technicalities of the working of GPS Tracking software let’s understand the concept of the Global Positioning System.

The hero of GPS technology is the GNSS, Global Navigation Satellite System. GNSS is a set of satellites orbiting around our planet that communicate with the GPS devices installed on Earth through electromagnetic waves. The combination of data received from different satellites forms the geographical coordinates of the device.

  • When trackers receive the signal from the satellites and store the data.
  • GPS Tracking devices convert locational and other vehicular data into data packets and shoot them to the server. 
  • There is a sim in the device that yields the network to relay data packets to and from the server. 
  • The software fetches the raw data from the server and processes it into a digestible format and reflects it on screen via UI.

Fleet Tracking Process

7 Benefits of GPS Tracking System Software

GPS Tracking Software Solutions are a boon to the current industrial scenario. They have automated and accelerated growth across the sectors. 

Wondering how GPS Tracking software would benefit the fleet management industry? Let’s discuss the advantages of a GPS Tracking system in detail. 

  • End-to-end Visibility

GPS tracking lays the foundation for a hundred other monitoring metrics. Hence improving visibility into fleet operations. Estimated time of arrival, route deviation reports, planning fuel refill stops, and delivery management are just a few byproducts of GPS Tracking solutions.

  • Better Decision Making

You get detailed reports on trip execution, task performances, deliveries and other activities automatically. These reports uncover hidden operational anomalies and help take crucial business decisions. Real-time updates enable instant decision-making backed by data and insights.

  • Uncompromised Asset Safety

GPS Tracking software for fleets improves asset safety by virtue of geofences, parking more, immobilisation, route deviation, elocks, etc. that are fueled by GPS Tracking. Video Telematics i.e. ADAS and DMS provide an added layer for asset safety.

  • Enhanced Customer Experience

The primary concern of any consignee or consignor is the safety of the consignment and the second is timely delivery. Both can easily be fulfilled via GPS Tracking software. Automated trip creation, dispatch planning, and route optimisation ensure flawless and fast deliveries. Regular ETA curbs most of the customer queries. However, complete visibility into the supply chain allows the customer support team to answer customer queries with confidence.

  • Improved Efficiency of Assets

GPS Tracking software for trucks, cars or any vehicle keeps a tab on vehicle speed, deliveries, fuel consumption and more. Round-the-clock monitoring of assets helps find glitches, bumps, and profitable opportunities. When you mitigate challenges and fix the problem areas you’ll see a direct impact on efficiency.

  • Reduced Operational Costs

When operations become flawless and efficiency improves, it has a direct impact on operational costs. Fuel monitoring is one crucial aspect of cutting extra costs. GPS Tracking software automates fuel monitoring, temperature monitoring, tyre pressure monitoring and much more for better optimisation.

  • Lesser Carbon Footprints

With GPS tracking software for cars and other vehicles becoming a norm, digital documents have replaced files and papers. Invoicing, billing and reporting everything happens digitally. Other than this reduced fuel consumption, route optimisation and optimal vehicle health also reduce carbon emissions. 

Why Fleet Managers Need GPS Tracking Software

Logistics, transport and supply chain are some of the important industrial sectors that use GPS Tracking software to optimise their operations. GPS tracking software solutions are not a luxury for the fleet industry, it has become a necessity.

Fleet managers monitor whether or not drivers are following designated routes, meeting delivery schedules and avoiding unauthorised routes and actions.

Other than leveraging the above-mentioned benefits of GPS Tracking software, fleet managers need the software for:

  • Avoiding Major Setbacks in the Business

Historical data lays the foundation for automating future operations. The bigger the pool of data, the more accurate the predictions get. Not only this, you dodge possible setbacks or prepare yourself for better opportunities along the way. For example, it’s due to historical data that Zomato papers itself for massive order volumes on New Year’s eve, or Flipkart doesn’t crash during big billion sales unlike before.

  • Predictive Analysis

Fleet managers can also leverage GPS fleet tracking software for predictive analysis by utilizing historical data and trends to forecast maintenance needs, and optimize routes and schedules. It also allows for anticipating fuel consumption, and predicting driver behaviour, enabling proactive decision-making and cost-saving.

  • Staying Ahead of the Competition

While the world is harnessing the power of GPS Fleet Tracking software, the one who makes the best use of the resource stays ahead of the curve. Data gives you insights into fleet operations, analysing it well, driving logical conclusions and deducing predictive analysis is what the real game is. Software like TrackoBit comes with an inbuilt analytical dashboard to simplify your competitive game a bit.

  • Scalability and Growth Opportunities

For growth opportunities, managers can analyse data on fleet utilisation, customer demand, and performance metrics. With accurate data on the fleet’s actual capacity, strengths and weaknesses, fleet managers can make informed decisions on fleet expansion, resource allocation and operational adjustment to accommodate scalability. This allows them to scale their fleet operations effectively, optimize resources, and meet increasing customer demands while maintaining efficiency and profitability.

Real-time Locations with GPS tracking

Features You Get with the Best GPS Tracking Software for Trucks, Cars, Bikes and Other Vehicles

The list of features is long and inexhaustible. A complete GPS Tracking Software for vehicles comes with custom features. Like many sensors or solutions, you opt to define the features, alerts and reports you get. Here, we are sharing a list of common features of the best GPS solutions for commercial vehicle tracking.

  • Dynamic Dashboard 

Reports and Analytics

  • Tour Management

ETA, POD and Route Deviation 

  • Driver Behaviour Analysis

Driver Score, Rash Driving Alerts, Driver App

  • Inventory Management

SIM, Devices and Vehicles

  • Sensor Integration 

Fuel Monitoring, Load sensing, eLocks, Temperature, etc.

  • Payments

Payment Gateway, Invoicing, and Payment Log

  • Service and Maintenance

Servicing reminders, License Renewal, Permit Expiry Alerts

  • Real-time Updates

Alerts, Announcements and Notifications 

  • Vehicle Safety

Parking Mode, Immobilisation, Deviation Alerts

Choose the Best GPS Tracking Software Service Provider

While you are beginning your search for the best GPS Tracking software for you, you might have some questions or doubts in your head. That’s absolutely fine. This 101 guide will help you choose the right fleet management software.

TrackoBit’s comprehensive fleet management solutions and accuracy of reports make it one of the foremost choices of fleet managers and owners. Their custom solutions service and use-cases-based features make it the perfect match for enterprises big or small across industries. You name the fleet monitoring solution you seek and you’ll have it. 

Their uncompromised compatibility with every hardware device or sensor that integrates with TrackoBit’s platform has proven to be the core reason for client retention. Of course, round-the-clock software uptime and multi-lingual support are some of the additional features that lure a giant client base.

We hope we have covered all your queries from ‘What is GPS tracking software’ to ‘how it works’. 

GPS Tracking solutions for trucks, cars, bikes, etc. are popular in the logistics, supply chain and last-mile delivery sector. If you wish to know more about how Telematics is redefining these sectors, explore more.


What is GPS Tracking Software – Comprehensive Guide 2023

Diksha Bhandari

Currently creating SaaSy content strategies for TrackoBit and TrackoField, this content professional has dedicated a decade of her life to enriching her portfolio and continues to do so. In addition to playing with words and spilling SaaS, she has a passion for traveling to the mountains and sipping on adrak wali chai.

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