The hunt for a good GPS Tracking solution may turn out to be overwhelming yet confusing. There are so many options to choose from.
Some specialise in one domain while the others have carved a nice for themselves. A little desk research will help you decide on the right one for you.
We suggest you go for a demo of at least 7-10 days and check for software’s compatibility with the devices you use before deciding on any software. It’s important to discern which software best suits your needs. However, your checklist must have the following features in Fleet Management Software.
1. Fuel Monitoring
A fuel monitoring system that ensures impeccable accuracy is a must-have feature in fleet management software. Calibrate the fuel level and observe readings thoroughly in the trial period itself. Check whether or not you get alerts in case of an instant fuel drop. Accuracy of reports and charts is also imperative.
You get complete control over deciding the sequence of every trip that your vehicles undertake. You will receive notifications in case of route deviation, long halts and delayed delivery. Important, right? You get elastic ETA keeps updating depending upon the distance travelled, time is taken, weather conditions and other factors too. Automatic Proof of delivery has simplified last-mile delivery for fleet managers.
3. Driver Management
Track the driving behaviour of your driver’s and assess their performance on the basis of reports that you receive. Eliminate the possibility of deceit and improve the efficiency of your fleet. Manage their personal documents, performance reports, attendance record and other essentials in one place.
4. Create POIs/Geofences and Routes
Geofences make fleet managers’ life heaven. There must be an option to mark essential spots as geofences and points of interest. If used wisely, they can make fleet management a cakewalk for fleet managers. Similarly, you get an option to create usual routes taken by your vehicles. You get alerts every time the assigned vehicle enters or leaves the geofence/route.
5. E-vault + Service and Maintenance
It’s just not possible to remember the servicing date for hundreds of vehicles that fleet owners own. Here Service Reminders come in handy. It may seem like a not-so-important feature, but it’s one of the most sought after features in the industry. You get automatic reminders for permit renewals, servicing date, licence expiry and many more. TrackoBit also provides you with a secure e-vault to store your essential documents.
6. Alerts and Announcements
Alerts and notifications make life so much easier for a fleet manager. You will receive automatic alerts in case of any breach such as overspeeding, battery disconnection, AC on/off and more. The announcement is like a broadcast facility that you get to deliver a message to your clients and customers. It is one of the most versatile features.
7. Enquiry and Ticketing
Enquiry places an essential role when your clients and fleet owners wish to enquire about an additional feature such as tires, batteries, insurance, etc. or want to reach out for more business. Ticketing, on the other hand, is like the real-time chat support on the portal where the complaint tickets are raised. Queries can be related to the services, features or something concerning the business.
8. At least 6-month History + Reports
It’s not possible to track a hundred or a thousand vehicles at once. Therefore, history plays an imperative role. You can scan it on a weekly, monthly, or quarterly basis to monitor the performance of vehicles. You can replay trips to track the vehicle’s movement by using the feature Playback. You get processed data in the form of reports that can be downloaded or shared with others.
9. Customised solutions with Seamless Integrations
It’s always the best idea to settle for customisable solutions as there is always some wiggle room for additions and deletion. White label GPS Tracking solution providers like TrackoBit give complete freedom in terms of design, feature selection and integration of all sorts. Always check whether or not the software will integrate the third-party tools that you already use through custom build APIs.
10. Compatibility with Sensors
It’s highly important to ask for the compatibility of the software with different types of hardware. As assets and vehicles require different sensors depending on the industry or sector they cater to. Various solutions such as TPMS, Video telematics, fuel monitoring, etc. would need the planting of hardware to fetch data. Door sensors, tire removal sensors and temperature sensors are to name a few.
These ten are the must-haves in a Fleet Management system. If you opt for white-label GPS Tracking software, then you can always ask for custom made features. Explore more here.