TrackoBit Integrates with VAHAN & SARATHI for Vehicle & Driver Verification

TrackoBit launches VAHAN and SARATHI verification. This is to help fleets build compliant operations with government-verified records. 

Fleet onboarding has always been a trust problem, be it drivers or vehicles. When adding vehicles and drivers to the fleet management software, documents are needed. They’re submitted by transporters, vendors, or maybe drivers themselves. There are chances that these documents might look valid. But there is no guarantee that the information is accurate, current or authentic.

Expired insurance policy and license or inactive PUC can enter the records this way. They might even go unnoticed until an audit, roadside inspection, or insurance claim. For managers, this will turn a simple onboarding error or overlook into a compliance risk.

The Problem: Why Onboarding Has Always Been a Weak Link

Vehicle and driver onboarding determines the quality of every compliance record the follows. When inaccurate information is added to the software, the impact goes beyond onboarding. Such as –

• Compliance report becomes unreliable
• Audit preparation becomes more difficult
• Insurance claims face additional scrutiny

Even the decisions that are made on the basis of these records will no longer reflect reality. Another problem is that compliance data does not remain static.

A license or PUC that is valid in March might expire in April. Compliance is not a one-time activity. Unfortunately, most fleet records are only verified at the beginning of onboarding.

Without access to government records, fleet managers cannot verify information easily. Compliance issues often surface only after a problem occurs.

Introducing VAHAN & SARATHI Verification in TrackoBit

TrackoBit has now solved this problem. It enables direct verification of vehicle and driver information through VAHAN and SARATHI. Through ULIP, the government’s digital platform for accessing verified logistics data.

Fleet operators can validate vehicle and driver records directly against official government databases. Instead of relying on submitted documents, managers can verify data at the source.

As the compliance information changes over time, users can also revalidate data. Thus, helping to maintain accurate and up-to-date fleet data.

Verify Vehicle Information with VAHAN

Vehicles are the backbone of fleet operations. And every vehicle entering the vehicle master in the software should be verified.

With VAHAN integration, TrackoBit allows users to validate vehicle data. It does so against government records while onboarding.

What Gets Verified?

• Vehicle registration details
• Registration status and validity
• RC information
• Insurance validity
• Pollution certificate (PUC) status
• Vehicle category and specifications

How It Works in TrackoBit

Step 1: During vehicle onboarding, enter the vehicle registration number.
Step 2: TrackoBit fetches vehicle information directly from the VAHAN database.
Step 3: The system automatically validates the submitted details against government records.
Step 4: Users can revalidate vehicle records anytime to refresh compliance data.

Verify Driver Credentials with SARATHI

Verifying vehicles is only half the equation. Fleet compliance also depends on the individuals operating those vehicles.

TrackoBit’s SARATHI integration enables businesses to validate driver credentials. They can do it directly from official government databases before onboarding.

What Gets Verified?

• Driving license details
• License status
• License issue and expiry date
• Driver information
• Vehicle classes authorized to drive
• RTO information

How It Works in TrackoBit

Step 1: During driver onboarding, enter the driver’s license details and date of birth.
Step 2: TrackoBit retrieves driver information directly from the SARATHI database.
Step 3: The system validates license details and driver credentials against government records.
Step 4: Users can revalidate driver records anytime to refresh compliance data.

Key Benefits of VAHAN & SARATHI Verification

Eliminate Data Falsification

Government-verified data reduces the risk of altered or misleading documents. Only validated information gets onboarded into the system. There is no room for outdated records or incorrect information to enter the system.

Strengthen Fleet Compliance

Vehicle registrations, pollution certificates, and driving licenses can be validated before onboarding. Thus, reducing compliance gaps before they start affecting the operations.

Stay Ahead of Compliance Changes

Vehicles and driver records do not stay static. Insurance policies or licenses will expire; PUC certificate will lapse. With the revalidation feature of TrackoBit, the fleet database is able to refresh data. This helps to avoid compliance risks.

Build a Trusted Fleet Database

Having a accurate database will lead to trusted decisions and better outcomes. Audits and reports becomes faster and more reliable. Decisions regarding route planning and compliance management are also accurate.

Conclusion

Compliance cannot be treated as a periodic activity. It starts at onboarding and depends on the quality of data entering the software.

With VAHAN and SARATHI verification, TrackoBit moves fleets beyond one-time document checks. Records can be validated during onboarding. And revalidated whenever compliance information changes.

When records are verified from the start, compliance becomes easier to sustain.