Table of Contents
ToggleA Fleet management system can help fleet businesses manage their fuel cost. It aids decision-making by presenting actionable insights.
Table of Contents
ToggleRunning a fleet can be a mix of several fixed and many variable costs. These things coming together is what forms a fleet’s budget. But with the constantly shooting fuel prices, inflation, and price rise, this budget is difficult to predict, putting businesses in a pickle. This means that they can do nothing but adapt to the new fuel prices forced on them, cutting down the cost of other aspects of fleet operations.
But this cannot be their only option, right?
Of course not! Investing in a fleet management system to reduce the fleet’s fuel consumption is a good way to stabilise expenditure. But how can that be executed? Here is a complete guide on everything you need to know about ways to cut down fuel expenditure.
Fuel can be a very precious commodity for most fleets. But why do you think this is the case? Well imagine this, you start eating a kind of food you know is limited. Naturally, you will be forced to limit your consumption to make the food last longer. Similar is the case with fuel as well.
The primary energy sources for fleets all over the world are fossil fuels. Being limited in quantity means that these fuels are considered precious which is why governments are taking necessary measures to reduce their consumption. Before we look into ways that can help fleet businesses reduce their fuel consumption, let us look at some reasons why it is a necessary step:
Fuel prices are ever-rising. While for a vehicle or two, it might not seem like a huge issue, imagine having to pay extra money for a fleet of a hundred vehicles. While we are slowly working towards other modes of energy, the complete switch is still a far-fetched dream. This is why reducing fuel consumption is the only way for businesses to cut down their fuel costs.
As we mentioned above, with a hike in fuel prices, fleets lose a significant chunk of their budget to fuel purchasing. Not making correct decisions related to where a vehicle should get its fuel refilled also impacts its expenditure. Some states have higher fuel prices while others are cheaper. Even switching to greener fuels is costly as fleet businesses will have to buy new vehicles. This is also an extra expenditure.
One side effect of burning fossil fuels is the residue it leaves behind. These toxic pollutants mingle with the air and become a hazard to people’s health. There is a chance your fleet might be a huge contributor to the ongoing climate change. Heavy fines surrounding pollution of air can be another reason why fleet businesses should monitor their fuel consumption.
A vehicle fleet can be very costly to maintain. Well, it is kind of inevitable, isn’t it? Fuel prices are on the rise and for fleets that run solely on these fuels, there is no option but to spend more. But are the rising fuel prices because of this hike price only? Or are the fleet’s operations at fault too?
Let us look at a couple of ways in which the fleet loses money on fuel:
Not maintaining good vehicle health can lead to high fuel consumption. Why is this the case? Well, to begin with, there are two types of maintenance that a vehicle can undergo. One is preventive maintenance and the other is corrective maintenance. While preventive maintenance detects any issue with the vehicle at an early stage, corrective maintenance helps repair the vehicle post-damage.
Ignoring all forms of servicing procedures a vehicle might need can be very risky. A damaged or badly maintained engine can cause the vehicle to consume more fuel than necessary. It might also not burn fuel properly, leading to higher residue than normal.
Read Blog – Effects of Bad Vehicle Maintenance
Drivers are responsible for how a vehicle is driven. But does their driving have anything to do with a fleet’s fuel consumption? What if I told you that the way you drive a vehicle is directly related to the amount of fuel it consumes? For example, an overspeeding vehicle consumes almost 7-10% more fuel than normal.
Engine Idling is another issue that fleet businesses have to tackle. An idling vehicle can consume almost half a gallon of fuel without any displacement. Isn’t this a huge waste?
When drivers are left unattended, it is a huge window for them to execute acts of pilferage. Pilferage can be in the form of both manipulating fuel purchase records and stealing the fuel directly. As the fuel is very expensive, drivers might resell it in the market. Some common methods of fuel pilferage are:
Hopefully, we have understood the underlying problems in fleet management that lead to a fleet losing money on fuel. So how can a business ensure that it does not fall prey to such issues? The best way to do that is by investing in a fleet management system. Let us take a deeper dive into the software’s features that can be of help.
First and foremost there are fuel monitoring solutions that can aid businesses to cut down fuel consumption. Here’s how!
Now that we have understood how fuel management systems help fleet businesses monitor their fuel expenditure, the next step is to optimise this expenditure itself. The kind of routes a vehicle adopts while executing a task also impacts fuel consumption. But how can fleet managers know where their drivers drive?
Route planning solution has all the right tools for this! Simply entering the halts required and their sequence allows managers to select the best-suited route for their fleet. They can select roads that are in good condition and with less traffic for tasks. Thus, fuel loss due to such external issues can be cut down.
But what if the driver does not adhere to the route you have fixed for him? Taking longer routes leads to fuel wastage. Well do not worry, we have you covered. The system alerts managers every time their driver strays off the decided route. Thus, managers can enquire about the reason for this route deviation.
We have already discussed how driving practices impact the fuel consumption of a vehicle. So why not eliminate this issue immediately and reduce bad driving habits? This is exactly the function of driver behaviour monitoring solutions.
The system works on alerts that managers receive every time the software detects a driver doing any one of these practices:
Consciousness towards fuel consumption is not something drivers gain naturally. This is why managers need to devise proper training programs for their drivers. This will help them detect their daily habits that might be harming the business in the long run. Fleet businesses that use reports to understand their fleet’s performance can easily understand which one of their drivers needs training and which ones are doing well.
Good driving practices come with a lot of benefits. While fuel management is high up there, it promotes vehicle and driver safety. This leads to fewer accidents and diminished operation costs for the fleet business.
Keeping a vehicle healthy is one of the main steps in achieving optimum fuel consumption for a fleet business. But getting each and every vehicle checked daily is nearly impossible. So how can managers ensure that their vehicles are in good condition before a trip?
By integrating a vehicle’s OBD with the fleet management system, managers can see their information in real time. This data might include the tyre pressure, engine health and other things like airbags and seatbelts.
This added safety can ensure that managers act on any abnormalities before theory converts into a hazard or fatality. Thus, a vehicle running in good condition will help reduce the business’ overall fuel consumption as well.
We now know that investing in fleet management software is the best way for you to monitor your fleet’s fuel consumption. But which system to trust out of all the options available for your business? Don’t worry, we have the best match for you!
Meet TrackoBit, the leading fleet management system in the market. Its fuel management solution is one of the best in the industry. But this software goes beyond that. Its solutions like driver behaviour monitoring, route planning, video telematics and asset tracking make optimisation of the fleet very easy.
Watch the software do what it does best, make business profitable.
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Telematics has revolutionized the Transport and Logistics Industries to the core. Gone are the days when only tracking the vehicle was seen as a groundbreaking move for vehicle security.
How often does it happen to you that the actual fuel expense exceeds the cost that you estimated? Do you feel diesel takes the biggest bite from the monthly budget of your fleet? And rising fuel prices making things worse?
Technology is evolving at a lightning-fast speed. GPS Tracking itself has grown by leaps and bounds in the last couple of years.
With technology, the practical application of tech is also growing across industries. Video telematics is the by-product of evolving fleet management software.
Fleet Management is one of the most task-oriented industries that require micromanagement to the T. Fleet Management software has simplified the job to a significant extent so that Fleet managers can invest their time in cerebral tasks.
What is GPS Tracking Software? We’ve crafted a consolidated guide for your perusal. Check it out to know everything and anything about GPS Tracking systems.
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